![]() Only authorized personnel should be able to review the report details. Confidentialityīecause reports almost always include sensitive and confidential information, such as an employee’s health concerns, incident reporting must be done with the involved parties’ privacy in mind. As the authorized signatory, he or she must read the report and ensure that it is clear, legible, and accurate and that the company guidelines for incident reporting have been strictly followed. The completed report must be signed by the supervisor or manager in charge at the time of the incident. If available, security footage should be referenced as well. ![]() Include statements of witnesses, sketches, and photos whenever possible. If the exact cause of the incident remains undetermined after the initial investigation, it is okay to share hypotheses as long as they are clearly identified that way in the report. Finally, always check with your country's labor regulations to ensure that your company is fully compliant. If the incident is extreme, it may be good to immediately call the police. If you’re not sure whether a report is necessary, consider the wisdom of “better safe than sorry.”. It should clearly state if it is about any of the following: Remember that these are legal documents that may be utilized by police and courts to investigate the incident. For that to happen, he or she must not allow earlier or external information to influence the report. The person in charge of the written reporting is expected to rely purely on facts, able to detect and avoid personal biases and opinions. Knowledge of incident investigation methods in ohs free#The report must be factual and be free of sarcasm, condescending statements, and judgmental remarks. ![]() ObjectivityĪvoid using emotional words and statements that describe feelings. Is there a missing part of the story? Could any piece of the story be further clarified? Remember to include not only the actual incident but the events that took place before and after as well. Read the report multiple times and look for any gaps that need to be filled in. The last thing you want is for the report to be interpretable in different ways. If any corrections must be made, every deleted or added word may need to be initialled by the witnesses. Ideally, there shouldn’t be any corrections-especially if it is handwritten. The document must be accurate and free of grammatical or spelling errors. It’s best to do the write-up when everyone’s memory of the incident is still fresh. The longer you wait, the more difficult it can be to accurately document the details of the incident. a detailed and clear description of what exactly happenedĪs no information can be left out, it’s crucial to start writing the report as soon as possible.the exact time and date of the occurrence.the exact location and/or address of the incident. ![]() the names and positions of the people involved.The incident report must be factual and complete. But the structure and the essential inclusions are just the same. Instead, come up with a guideline that reflect your company's systems and procedures. ![]() You don’t have to copy their exact format or template. How one organization operates on a day-to-day basis is most likely different from how your company operates. Every company has unique guidelines when filing incident reports. Most importantly, a well-written incident report can help ensure that your company is compliant with governmental labor regulations and standards. Properly documenting incidents helps identify dangers in the work environment and avoid situations that could potentially endanger people. Incident reports are crucial to establishing safety for employees as well as establishing best practices in the workplace. ![]()
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